145 Glamorgan Drive
Office : (09) 473 6453
Fax : (09) 473 6780
Email : firstname.lastname@example.org
Website : www.glamorgan.school.nz
Kia ora. Hello everyone.
Welcome to Glamorgan School
We hope that your child/ren’s stay with us will be rewarding and your family’s association with the school satisfying and enjoyable.
The education of your child at Glamorgan involves the development of a positive relationship between home and school. Whether your child is a new entrant or transferring from another school you have had a number of years involvement in their education and we look forward to joining with you in this new phase of their schooling. We hope that you share with us in the development of your child/ren and we invite you to keep in close contact with their progress at school.
We endeavour to maintain an atmosphere where parents and caregivers are welcome within the school and are encouraged to share in their child’s education. If you have any concerns, please raise them with us.
For the benefit of your child, it is important that there is an on-going communication between home and school and we prefer an early involvement in any problem areas.
The school has a very active Friends of the School and we welcome all parents to attend meetings and participate in school functions. If you would like to help in the school, inquire at the office or see your child’s classroom teacher.
The Staff and Board of Trustees welcome you to the school and look forward to meeting and working with you.
Board of Trustees ( B.O.T)
Chairperson : Derek Blank
Board Members : Richard Beechey
Janet Pinchen (Principal)
Angela Wilson (Staff Representative)
The Board’s Role
The B.O.T assume a governance role within the school. Governance is a “hands off” process whereby the board ensures that the school is well managed and led without itself doing the managing or leading. Therefore the B.O.T is not directly involved in the day to day running of the school. Concerns or complaints regarding staff, pupils or school organisation must be first directed to the teacher then senior teacher or principal. Should a satisfactory resolution not be achieved using the above system an approach to the board by letter outlining the situation is appropriate.
Generally the Principal will deal with the vast majority of situations.
However if at any time you would like to discuss a particular matter with a Board member please do not hesitate to contact any of the above through the school office. The Board has been elected by parents/caregivers to help and assist you where needed. The Board also produces the Glamorgan Goss twice per year; a newsletter to keep you up to date with Board information.
All upcoming monthly meetings are notified through the weekly school newsletter and are held in the Administration Block.
Parents are welcome to attend as observers and may apply for speaking rights.
If your child is absent from school please complete the online form found under the Absence button on the school website. This is the best way to inform the school and your child’s class teacher at the same time. If this is not possible please either ring and leave us a message, with a reason for absence on the answer phone before school Phone: 473 6453 ext 1 Text 027 632 7067 (only text
Messages will be cleared, please do not leave a message) or Email: email@example.com
Please note that your child must attend school for two hours before noon and two hours after noon to be marked present on the school roll.
Appointments with Staff:
Classroom teachers have all day teaching commitments. We would therefore appreciate you contacting them when they are free from their classes. If you have a concern it is best to make an appointment (preferably after school hours). Email addresses can be found on our website.
Before and After School Care:
Before and after school care is available in the community room from 7.15am to 8.30am and also 3pm through to 6pm. For further details please contact Kathy McCormack on 021 612 105.
We strongly recommend that children name all belongings and do not bring special toys or other treasures to school. It is never a happy time if treasured belongings are lost or broken. Please note: there are to be no electronic games, chewing gum, bubblegum, skateboards (unless there is a special wheels day), cellphones or electronic devices, inappropriate books, matches, hazardous equipment or toys.
Concerns and Complaints:
In the first instance, concerns should be directed to the staff member concerned. If this is not possible, or the matter has not been resolved after initial contact, it should then go to the Team Leader then the Deputy Principal then the School Principal. You are welcome to view this policy at the office or on our webpage if you want more clarification.
All parents are asked to provide an alternative contact in case of emergency. It is in your child’s interest that we know how to contact parents or someone nominated by them at short notice. Please notify the school office if your phone number is changed or the emergency contact number is changed.
The Auckland Regional Dental Service provides free dental care for children in Year 1-8. Please contact the clinic based at Northcross Intermediate School on 479 4236 to make an appointment.
Glamorgan School is bound by a Ministry of Education Enrolment Scheme that defines a geographic catchment zone. Pupils who live within the school zone have automatic right of entry into Glamorgan School. However, the school operates an out of zone ballot system for spaces when they are available.
New Entrant Enrolments:
A Birth Certificate for your child is required when enrolling a New Entrant. Children cannot be admitted before their 5th birthday. The Ministry of Health demands that we sight the Immunisation Certificate of our New Entrant children if your child is immunised. Please provide this information on enrolment.
Glamorgan runs support programmes for speakers of other languages. This support varies according to the individual student’s ability with English.
Friends of the School
We have a small dedicated group of parents that organise our fundraising. We aim to raise funds each year from a variety of activities and the funds raised are used to provide ‘extras’ the school needs.
We appreciate your support on any fundraising ventures.
Below are some free things that you can do to assist the school’s fundraising efforts.
– Donate used clothing to the clothing bins at the front
entrance of the school by the bus stop.
– Put your aluminium cans in the collection bin
(by the bus-stop).
Friends of the school cont:
If you would like to become involved with this enthusiastic and important group please contact the School Office.
Teacher Coordinator– Jo Barker
All students are required to wear hats when outside during Terms 1 & 4. Any children not wearing hats will be confined to the shade areas. Named hats need to be provided from home.
It is appreciated that parents have their own interests to share with their children outside school hours. Those experiences are important to their development and are to be encouraged. All children are encouraged to be involved in regular reading activities at home using books from school, home or the local library. In addition to this, children in the Y3-6 area may be required to do a variety of tasks that could involve basic skill practice (e.g. spelling, math tables, word study, topic related activities, etc) , and/or completion of work. No child is expected to spend large amounts of time on school–related tasks at home. As a general rule, we suggest that children spend no more than 30 minutes per night.
We enjoy happy working relationships with all pre-school institutions. This applies especially to Glamorgan Kindergarten which is sited close to the school property.
To make the entry into school as easy as possible for the ‘New Entrants’ we encourage all children who are about to turn 5 years of age to attend some pre-school visits. These pre-school visits, which will enable both parents and child to become comfortable in the school environment, are usually held on Friday mornings between 9.30 and 11am. We try to have at least two visits prior to starting school.
During the visit the pre-school children will work/ play alongside the children already at school. You stay with your child during the visits.
Children are encouraged to take home library books on a regular basis. Please ensure that the books are well looked after and returned to school promptly before or on the due date. A book bag or plastic bag must be used to take books home in. The library is open each day at 8.30am if parents would like to come and select books with their children before school.
Please ensure that all clothing and other items are named. All lost property is kept in the Hall. Items not collected by the end of each term are put in the clothing bins.
A comprehensive lunch scheme is available on Wednesday, Thursday and Friday from our school’s lunch room. We appreciate lunch money in a sealed envelope, clearly named, room number and the requested lunch written CLEARLY on the outside. Please supply one envelope per child as each class has it’s own lunch bin. Lunch orders will be delivered back to classrooms at lunchtime. Morning tea items may be purchased directly from the lunchroom.
Lunch orders may also be made online at www.schoollunches.co.nz before 9am on Wednesday, Thursday and Friday.
Emergency medication can be kept at School on arrangement at the Office, i.e. Asthma inhalers, after signing appropriate forms. Please enquire at the office. Please do not allow your child’s medicine to be kept in their classrooms/school bags since this may be a danger to other children. Please note that school staff do not administer medications such as paracetemol or antibiotics. If your child is taking antibiotics etc, we suggest that they are taken at home, before school, after school and before bed.
It is our policy to advise parents in writing if money is required at School. We cannot accept responsibility for money lost by students. Any money which is sent to school should be in a named and sealed envelope, with what it is for clearly stated on the outside. No money should be put on the teacher’s table. It should be given to the teacher or staff in the office.
A link to the weekly newsletter is emailed home each Thursday and it is also published on our website. It is important you read the newsletter to stay informed of events, news and happenings at school. If you are not able to access the newsletter online please contact the school
We attempt to provide a balanced music programme for all our students. We also try to offer a more extensive music programme to children who are prepared to make that extra effort. Children in Y4 learn to play the recorder.
Year 6 children are encouraged to audition for the choir which is involved in an annual music festival.
The school office is open from 8.00am– 4.00pm during term times. It is also open for limited hours prior to commencement of the school year.
Office Staff are part time and do not work during school holidays.
Parking facilities are very limited around the school, especially at peak times such as wet afternoons. We request parents only use the designated parking. Please follow the direction of the staff overseeing the carpark in the afternoons in the drop off zone as your consideration helps the general flow of the traffic.
Please note the school gate is closed in the afternoon and the drop off zone opens at 3.05pm. No queueing on the road before this time. N.B. Our first priority is the
safety of the children.
Parent help is welcome, especially for trips, sport, and cultural activities and the classrooms. Please contact teachers if you would like to offer your services.
Physical education is a part of the New Zealand School Curriculum. All children are expected to take part unless a note outlining the reason for non participation in any given session is forwarded to the classroom teacher. Please ensure that your child has suitable clothing and footwear when taking part in P.E and sport sessions/ events.
Reporting to Parents
The school regularly reports to parents on their children’s progress and achievements. This is done formally and informally through conferences, written reports and Sharing the Learning afternoons. We also encourage parents/ caregivers to contact the school if they are concerned about their child’s progress and wish to discuss matters with the teacher. An interview time should be arranged either directly with the teacher or through the school office. Please note that on Parent/Teacher/Child
discussion days the school finishes earlier than usual. Prior notification of these events are always published within the school newsletter.
The crossing is manned by an adult and student traffic wardens from 8.30am to 8.50am and from 3.00pm to 3.15pm. Would you please encourage children who need to cross Glamorgan Drive, to use the safety crossing, both before and after school. Parents using the crossing are asked to set an example to students by following the warden’s instructions.
Out of School Sport
The school provides children with the opportunity to play Netball, Miniball, Basketball and Hockey (provided there is enough interest to form a team). There may be other newsletters, so please keep an eye out for them. The coaching and managing of teams is shared by staff and parents.
Please also check our website for other out of school activities available.
Opportunities are also made for inter-school sporting exchanges with other schools during school times. These sporting activities include; athletics, swimming, cross country running, and winter sports and involve mainly the senior school.
Children wishing to play other codes such as Rugby, Rugby League, Cricket, Softball and Soccer are encouraged to join the local sporting club.
Scooters and Bikes
Children in years 4, 5 and 6 can bike to school or scooter to school independently after a permission slip has been taken home and returned signed by a parent giving permission.
Scooters and bikes are brought to school at your families risk – the school does not take responsibility for lost, stolen or damaged items.
The school donations for 2018 have been set at:
|Per year||Discounted amount if paid before 31 March 2018||Per term|
|2 or more children||$335||$300||$83.75|
These can be paid by term or in bulk for the year by cash, cheques, visa or EFTPOS at the school office. Alternatively you can pay by direct credit to our bank account 123080 0059486 00 (please make sure you put your child’s name in the reference section). Your co-operation in the payment of these donations would be appreciated as these assist in the funding of teaching resources.
For safety reasons, children are not to enter the school grounds
before 8.15am and need to leave before 3.15pm with the exception of sports training.
Please refer to the Before and After School Care section in this booklet.
Please note that classes begin at 9am so children need to be at school by 8.45am in order to unpack their bags and organise themselves prior to the bell at 9am.
|9.00 – 10.40 am||Classes|
|10.40 – 11.00 am||Morning Break|
|11.00 – 12.30 pm||Classes|
|12.30 – 1.30 pm||Lunch Break|
|1.30 – 3.00pm||Classes|
For convenience and to ensure uniformity, the school sells stationery to pupils at competitive prices. An initial list of requirements is given early in the year. For replacement items throughout the year, please see your child’s teacher.
Swimming Pool Keys
The pool is available for community use during “out of school” hours. Parents, friends and neighbours are welcome to purchase a key to the pool. The keys will cost $140.00 for the 2017-18 season with a refundable bond of $20 on return of the key by 25 May 2018. The cost will be reviewed in October each year. The keys are sold subject to an agreement between the School and the Key holder.
Terms and Holiday Dates for 2018
Term 1 – Thursday 1 February to Friday 13 April
(Waitangi Day – Tuesday 6 February)
Term 2- Monday 30 April to Friday 6 July
(Queens Birthday – Monday 4 June)
Term 3- Monday 23 July to Friday 28 September
Term 4- Monday 15 October to Tuesday 18 December
(Labour Day – Monday 22 October)
We have a voluntary daytime school uniform and a compulsory sports uniform. Please contact the School Office if you are interested in purchasing the uniform. Whether your child wears uniform or mufti, we expect children to be dressed in a tidy, clean and appropriate manner.
If your child plays for a school sports team you will need to purchase a uniform from the school office.
For one-off events such as cross country and inter-school athletics the school will have a supply of uniforms available to be borrowed by children who do not have their own sports uniform.
Education Outside the Classroom
From time to time, classes organise excursions out of the school grounds. We believe that these excursions support the school programme. We endeavour to give reasonable notice of dates and costs associated with any trip.
This is a programme of aquatic awareness through learning self- confidence, water safety and basic yachting skills. During terms 1 and 4, Year 6 classes take part in Waterwise instruction. The Waterwise programme encourages confidence in and on the water. The benefits of Waterwise are enormous.
Children develop water safety skills while they learn about sailing and other water recreation. This comprehensive course reaches children at a critical age and enables them to develop and apply their knowledge and skills. The practical part of the programme operates at Waiake Beach. Parent help is essential to enable this excellent programme to continue.